How to Use Claap for Async Standups and Meeting Notes
Learning how to use Claap takes about ten minutes: sign up, install the Chrome extension, connect your calendar, and record your first async video or live call. From there Claap writes the notes, transcribes the call and shares a clip your team can comment on. This guide walks through setup, async standups and AI meeting notes step by step so you get value on day one.
Last updated: April 2026. Steps reflect Claap’s current interface, which may change as the product updates.
How do you get started with Claap?
You get started with Claap by creating a free account, installing the Chrome extension and connecting your calendar so the meeting bot can join calls. The free Basic plan is enough to test everything, giving you 10 videos and 300 recording minutes before you decide on a paid plan.
Setup is deliberately light, and no credit card is required for the free tier. Once the extension is installed and your calendar is linked, Claap is ready to record both async videos and live meetings. For a feature overview before you start, see our Claap review.
Setting up Claap in seven steps
Setting up Claap follows seven quick steps from sign-up to your first shared recording. Work through them in order and you will have a working async video and meeting-notes workflow in one sitting.
- Create a free account: Sign up at Claap with your work email and choose the free Basic plan to start without any card details.
- Install the Chrome extension: Add the Claap extension so you can record screen and camera from any tab in one click.
- Connect your calendar: Link Google or Outlook calendar so the AI meeting recorder knows which calls to join automatically.
- Set recording defaults: Choose whether the bot joins every call or only ones you flag, and set your default language for transcripts.
- Record your first video: Click the extension, capture a two-minute screen walkthrough, and let Claap generate a transcript and summary.
- Organise your workspace: Create folders or spaces for teams and topics so recordings stay searchable as your library grows.
- Invite your team: Add colleagues so they can watch, comment on timestamps and react without booking a live meeting.
Once these steps are done, recording becomes a one-click habit and the AI handles notes automatically in the background.
How do you run async standups with Claap?
You run async standups with Claap by having each person record a short daily video answering what they did, what is next and any blockers, then posting it to a shared space. Teammates watch on their own schedule and reply with timestamped comments instead of meeting live.
This replaces a fixed daily call with a running thread of updates that anyone can catch up on across time zones. As Wikipedia notes, a standup is a short meeting where teams share progress and blockers; Claap keeps that structure while removing the need to be online at the same moment.
How do you capture AI meeting notes?
You capture AI meeting notes by letting Claap’s bot join your scheduled call, which records the session and returns a transcript, summary and action items within minutes of the call ending. You do not take notes during the call; you review the AI output afterward.
The transcript is searchable, so you can jump to the moment a decision was made or a price was quoted. A quick review of the summary catches any error from cross-talk or poor audio before you share it. This is the feature most teams rely on once they move past async video.
How do you share and comment on clips?
You share Claap clips by copying the recording link or posting it to a workspace, where viewers watch and leave comments pinned to specific timestamps. This turns feedback into a focused thread tied to the exact moment in the video rather than a vague message elsewhere.
You can also trim a long recording into a short clip to highlight one point, which is useful for sharing a single customer objection or a product decision. Timestamped comments keep discussion in one place and searchable later.
How do you connect Claap to your CRM?
You connect Claap to your CRM on the Business plan by authorising the Salesforce or HubSpot integration in settings, after which Claap writes call outcomes into the right records and drafts follow-up emails. This step is only available on Business and above, not on the free or Pro tiers.
Once connected, reps stop copying notes by hand and the CRM stays current automatically after each call. If CRM automation matters to your team, check the plan detail in our Claap pricing guide before upgrading.
Tips to get more from Claap
To get more from Claap, build a few habits early that keep your library useful and your AI credits under control. The tips below help small teams turn Claap from a recorder into a real workflow.
- Name recordings clearly: Descriptive titles keep the library searchable, so a summary is easy to find weeks later when a deal reopens.
- Review AI summaries: A ten-second check catches transcription slips from cross-talk before a summary is shared with a client or team.
- Use spaces per team: Separate workspaces stop sales, product and support recordings from cluttering one another and speed up search.
- Watch your AI credits: Track credit use in month one so you size Pro or Business correctly and avoid running dry mid-month.
The teams that get the most from Claap treat it as a workflow, not a recorder, building naming and review habits from the first week.
— GrowthStackKit, Claap Review
Frequently asked questions
The 12 most-asked questions about how to use Claap.
How do I start using Claap?
Create a free account, install the Chrome extension, connect your calendar, and record your first async video or live call. The free plan lets you test everything before paying.
Do I need to install anything to use Claap?
You install the Claap Chrome extension to record screen and camera. The AI meeting recorder joins calls via a bot after you connect your calendar, so no separate desktop app is required.
How do async standups work in Claap?
Each person records a short daily video on progress, next steps and blockers, then posts it to a shared space. Teammates watch and comment on their own schedule instead of meeting live.
Does Claap take notes automatically?
Yes. Once the bot joins a call, Claap records it and returns a transcript, summary and action items within minutes. You review the AI output afterward rather than taking notes live.
Can I use Claap for free?
Yes. The free Basic plan gives 10 videos and 300 total minutes per user with basic AI summaries. It is enough to learn the workflow before deciding on a paid plan.
How do I share a Claap recording?
Copy the recording link or post it to a workspace. Viewers watch and leave comments pinned to timestamps, and you can trim a long recording into a short clip to highlight one point.
How do I connect Claap to Salesforce or HubSpot?
On the Business plan, authorise the Salesforce or HubSpot integration in settings. Claap then writes call outcomes into records and drafts follow-up emails. This is not available on free or Pro plans.
What languages does Claap transcribe?
Claap transcribes recordings in 99 languages. Set your default transcript language during setup, which is useful for international teams recording calls across regions.
Can I control which calls Claap records?
Yes. In recording settings you choose whether the bot joins every scheduled call or only ones you flag, which helps keep private or internal calls out of your library.
How do I avoid running out of AI credits?
Track credit use in your first month and reserve advanced actions for calls that need them. Pro includes 500 credits and Business 1,000, so size your plan to your real volume.
Is Claap good for remote teams?
Yes. Async video and searchable AI notes suit distributed teams across time zones, letting people share updates and catch up without booking overlapping live meetings.
Where can I compare Claap plans?
Our Claap pricing guide compares every plan and credit limit, and the full Claap review covers features and verdict.